SHIPPING ASN
Freight Routing For Collect Shipments
Domestic
0-300 pounds and less than 20 cartons - Ship UPS third party billing. If you do not have the third party account number contact via email trafficcor2@MillsFleetFarm.com or call 920-997-8355.
301-1000 pounds or more than 20 cartons - Use the LTL (less than truckload) carrier indicated in the link below.
LTL Carrier Matrix
1001+ pounds - Contact the appropriate Traffic Coordinator.
For shipments originating from Wisconsin and Minnesota, contact Raunel (Ronnie) Lopez:
Email TRAFFICCOR1@MILLSFLEETFARM.COM
Telephone 920-997-8356
Fax 920-731-6207
For shipments originating from the US (other than WI and MN) and Canada, contact Steve Golden:
Email TRAFFICCOR2@MILLSFLEETFARM.COM
Telephone 920-997-8355
Fax 920-731-6207
Import
Contact our designated freight forwarder first. For futher questions, contact Geoffrey Petermann:
Email GPETERMANN@MILLSFLEETFARM.COM
Telephone 920-997-8364
Note that even though you sent an ASN to our warehouse, you must still contact one of our Traffic Coordinators to arrange pick up of your shipments.
If you have any questions regarding these procedures, please contact our Traffic Coordinator as listed above.
Advance Shipping Notice (ASN)
The following procedures are for any/all deliveries to any Fleet Wholesale Supply Co. Inc. Distribution Center and are not intended for Direct-to-Store Deliveries. However, you may want to familiarize your company with these procedures in the event your company is instructed to ship an order to one of our Distribution Centers.
Current Fleet Wholesale Supply Co. Inc. Distribution Centers include:
Fleet Wholesale Supply Co. Inc. Distribution Center
1300 South Lynndale Drive
Appleton, WI 54914
Phone: 920-997-8344
Locations: 97095, 97090
Fleet Wholesale Supply Co. Inc. Bluemound Warehouse
1000 North Bluemound Drive
Appleton, WI 54914
Phone: 920-731-9163
Location: 97097
Fleet Wholesale Supply Co. Inc. Hudson Warehouse
805 Industrial Street
Hudson, WI 54016
Phone: 715-386-8986
Location: 97088
Fleet Wholesale Supply Co. Inc. DBA Mills Fleet Farm requires all suppliers provide an Advance Shipping Notice prior to any shipment arriving at any/all of our Distribution Centers/Warehouses. This is to ensure we have the appropriate personnel on hand to effectively and efficiently process the product thereby ensuring said product is moved onto our retail stores in a timely manner.
Frequently Asked Questions (FAQs)
What information is required on an ASN?
The information required on an ASN will be as follows:
Purchase Order(s) Number (do not eliminate preceding zeros)
Stock Number (as they appear on the order)
Quantity Shipped according to Stock Number (in the Unit of Measure in Eaches)
Note: Mills Fleet Farm Generic ASN form available upon request by email at ASNDisputes@MillsFleetFarm.com
A Container Number (For Import Orders)
Verify all information is accurate.
Where does an ASN need to be sent?
Currently, ASNs are required for all shipments (IE. parcel, Import, LTL, or Truckload (Prepaid or Collect) to any of our Distributions Centers / Warehouses.
ASNs must be provided to our Distribution Centers / Warehouses at least 24 hours prior to the shipment arriving. It is the responsibility of the Supplier, not the carrier, to provide the ASN information.
If a purchase order has multiple shipments or deliveries, an ASN is needed for each shipment or delivery.
If you use a carrier such as UPS or have an import shipment, an ASN is still required. A separate ASN needs to be sent for each overseas container with the container number listed on each ASN.
How does an ASN get sent?
ASNs can be provided through EDI, E-mail or Fax
EDI (our preferred method)
Please refer to the EDI section of this program for further details on EDI
Until your EDI program is tested and approved, you must provide a manual ASN (E-mail or Fax).
In the event an EDI ASN cannot be submitted, you must provide a manual ASN in its place (E-mail or Fax).
An ASN Functional Acknowledgment is automatically submitted to the supplier verifying the document was received. This Functional Acknowledgment only indicates the document was received. It does not verify the data was accurate.
E-mail - ASNs via E-mail should be sent to whse@MillsFleetFarm.com
If you must E-mail your ASN, please submit a "test" email for every email address you will be sending from so we can verify the setup is correct. This will need to be completed for each email address you may send an ASN from. Failure to provide a "test" may result in your E-mail being considered "spam" by our E-mail filters and will cause an ASN discrepancy resulting in an ASN Charge.
Upon receiving your "test" we will reply to you within 72 hours. If you have not received our reply within that period please contact us at 920-997-8344 as an error has occurred. When contacting us, please have the date and time you sent the email available.
Once "testing" has been completed and you are able to submit ASNs via E-mail, please note that our Receiving department does not provide reply "confirmations" verifying we received the document.
Fax - ASNs via Fax should be sent to 920-731-1517
Please refer to our provided ASN sample for transmitting ASNs via Fax
Faxed ASNs may be submitted 24 hours a day.
Please note if you receive a busy signal or an error message, the fax was not transmitted and you must retry.
Please note that our Receiving department does not provide reply "confirmations" verifying we received the document.
Please use only one method per shipment as duplicate ASNs can cause errors.
The first ASN document received will be used as the ASN for the shipment unless we are clearly informed that a revision is coming.
What if the information on the ASN provided needs to be changed?
EDI
Contact our Supplier Relations Department via telephone or email to work with an EDI specialist.
Have the shipment number and purchase order available.
Inform the EDI specialist of the changes.
EDI specialist will notify our receiving department of the changes and will instruct you to resubmit a new ASN
Resubmit the new ASN
E-mail
Resubmit a new ASN clearly marked 'REVISED'
Failing to clearly mark the new ASN as 'REVISED' could result in an inaccurate ASN charge.
Fax
Resubmit a new ASN clearly marked 'REVISED'
Failing to clearly mark the new ASN as 'REVISED' could result in an inaccurate ASN charge.
What is the ASN Charge Policy?
We want to work with all of our suppliers to ensure an efficient and effective process is in place. Failure on behalf of the supplier to provide Fleet Wholesale Supply Co. Inc. DBA Mills Fleet Farm with the required ASN, and/or providing an inaccurate or late ASN, will result in Fleet Wholesale Supply Co. Inc. assessing an ASN Charge to the supplier.
ASN charges will be deducted from a suppliers invoice.
Violations will be monitored by our ASN Disputes Department, who will notify the supplier of any ASN Charge(s) assessed.
First offense: warning letter
Second and third violations: 10% deduction not to exceed $100 from the invoice
Subsequent violations, the supplier will receive a 10% deduction not to exceed $250 from the invoice.
Supplier Relations will work with the supplier to resolve issues; however, if violations continue we may request a meeting with the supplier. If a resolution cannot be reached, we may elect to increase the amount deducted from invoice or review our options of sourcing the product from another supplier.
If I send an ASN, how could I receive a charge?
Inaccurate information
Wrong Shipment
Wrong PO Number
Inaccurate Stock Numbers
Inaccurate Quantities (Amounts or Units of Measure)
Illegible information
Usually on faxed ASNs
Revision not clearly marked or indicated
Not submitted within the appropriate time frame
All ASNs must be submitted at least 24 hours prior to the shipment arriving.
Submitting the ASN to the wrong party
Submitting the ASN to the Buyer, Traffic Department, and/or Freight Forwarder
These parties may request an ASN in addition; however, an ASN must still be submitted to our ASN Department.
These are just a few examples and in no way cover all possible scenarios
What if I do not agree to an ASN charge?
If you do not agree with a charge, you have 60 days from the date the chargeback is issued to our accounting department to dispute it.
Please contact ASN Disputes via telephone (920-731-8121 x2353) or email (ASNDisputes@MillsFleetFarm.com) to work with an ASN Specialist.
When contacting ASN Disputes, please have the ASN Chargeback memo available.
For a Missing (M) charge, you will also need to have the following information.
EDI - the DOC Info and the date and time of the functional acknowledgement
Email - copy of original email showing who it was sent to, along with a date and time of transmission.
Fax - a copy of the original fax along with a confirmation report from your fax machine showing the number the document was faxed to, the date and time it was faxed, as well as an "OK" message.
Please do not contact the buyer or accounting as this could delay the process.
Please verify the ASN was received at least 24 hours prior to the shipment being delivered.
Delivery Appointments
Fleet Wholesale Supply Co. Inc., DBA Mills Fleet Farm requires that delivery appointments be scheduled for all of our Distribution Centers/Warehouses. Please inform your delivery carriers that they must call at least 48 hours in advance to schedule an appointment. This procedure facilitates an orderly and timely flow of merchandise through our Distribution Center/Warehouses.
Any freight shipments arriving without prior appointments scheduled will be deferred until such time as the Distribution Center receiving schedules permits and we cannot guarantee same day unloading. We will make every attempt to accommodate; however, prior scheduled receiving will take precedence. All charges assessed as a result of this condition from carriers will be the responsibility of the supplier.
These procedures are required regardless whether your freight is routed via Prepaid (your carrier) or Collect (Fleet Wholesale's routing).
The times available for scheduling an appointment and our receiving schedule for a normal business week are listed below.
We have notified all of our preferred truckload and LTL carriers of this information as they have a standing appointment and are exempt from complying with this procedure.
Fleet Wholesale Supply Co. Inc. Distribution Center
1300 South Lynndale Drive
Appleton, WI 54914
Phone: 920-997-8344
Location: 97095 or 97090
Schedule Times: (Mon - Fri) 6:00am - 5:00pm CST
Schedule Times: (Mon - Fri) 6:00am - 2:00pm CST
Fleet Wholesale Supply Co. Inc. Bluemound Warehouse
1000 North Bluemound Drive
Appleton, WI 54914
Phone: 920-731-9163
Location: 97097
Schedule Times: (Mon - Fri) 6:00am - 2:00pm CST
Schedule Times: (Mon - Fri) 6:00am - 2:00pm CST
Fleet Wholesale Supply Co. Inc. Hudson Warehouse
805 Industrial Street
Hudson, WI 54016
Phone: 715-386-8986
Location: 97088
Schedule Times: (Mon - Fri) 7:00am - 2:00pm CST
Schedule Times: (Mon - Fri) 7:00am - 2:00pm CST
Bill of Lading
Please type the following statement on the Bill of Lading:
"Delivery Appointments Required" "Call 920-997-8344 6:00 a.m. through 5:00 p.m., Central Time to make an appointment".
Please change the telephone number and time, depending on the warehouse location of the order(s).
Also, ensure a reference is documented showing the purchase order number. If our PO# has a zero at the beginning, the zero needs to be included.
Packing Slips
We require all suppliers to provide a packing slip for their shipments. If a packing list is being requested by our Warehouse staff because it was not provided with the shipment, please indicate via email (whse@MillsFleetFarm.com) or fax (920-731-1517) that it is a 'Requested Packing' Slip.